Aims and Objectives
The MGF Register exists to promote the enjoyment of the MGF/TF marque and to keep a historical archive of material appertaining to the MGF/TF car.
Specifically it exists to...
- Provide a formal structure for owners and enthusiasts of the MGF/TF to be represented within the MG Car Club
- Organise social activities and events for the enjoyment of the MGF/TF marques.
- Provide technical advice and assistance relating to the MGF/TF
- Hold an archive of information relating to the development and history of the MGF/TF
- Promote the aims and objectives of the MG Car Club and encourage friendship between like minded people.
- Maintain a register of vehicles, their current ownership and history.
In order to achieve this the MGF Register Committee will...
- Build and maintain a database of technical knowledge and provide a contact for persons seeking technical advice.
- Encourage Regional Representation in order to promote the social aspect of the Register by organising regular meetings/events etc. throughout the country.
- Build and maintain an archive collection of historical material in relation to the development and history of the MGF
- Improve communication with the Register membership
- Encourage membership of the MG Car Club and F Register amongst MGF/TF owners.
The MGF Register committee cnosists of a maximum of 12 people and a minimum of 5. There are 14 roles identifed within the committee and it is quite possible for one person to combine several of these roles.
Chairman
- To be the Focal point for all activities
- To facilitate all main Committee meetings
- To represent the MGF Register at MGCC Council meetings
- To approve all minutes and official reports
- To call committee meetings and an Annual General Meeting
- To submit an annual chairman¹s report.
- To call a special General meeting when/if necessary
- To authorise major expenditure following a quorum decision
- To have the casting vote in any hung committee decision
Vice Chairman
- To deputise and undertake the role of chairman at events, meetings etc when the chairman is unavailable.
Secretary
- To keep minutes of all Main MGF Register meetings and distribute same
- To Maintain a list of all current committee members and officers and to ensure Kimber House and all committee / reps have an up to date list of those contacts
- To be aware of issues relating to the MGCC council and circulate any relevant documentation as appropriate
Treasurer
- To maintain an accurate record of MGF Register accounts
- To issue funds as and when necessary in conjunction with the chairman
- To publish simplified accounts to the committee.
- To present accounts for auditing as and when required
Events Team
- To Co-ordinate all MGF Register events
- To produce a regular and current calender of events
- To Liaise with Regional Reps in connection with local and national events
- To publicise and administrate MGF Register events.
- To organise or assist in organistation of MGF Register events.
Membership Secretary
- To keep and maintain a database of all current register members
- To Liaise with the MG Car Club regarding new or migrating members
- To ensure member records conform to the Data Protection Act
Regalia Secretary
- To maintain a stock of regalia items
- To keep records of stock and sales providing accounts to the Treasurer
- To be the contact point for all Internet and Mail Order sales
- To ensure sufficient regalia items are present at suitable MGF Register events
- To research and purchase additions to regalia stock
Registrar
- To build and maintain a register of all MGF/TF cars
- To collate and record evidence/photographic records in pursuance of the above
Archivist / Historian
- To maintain a record of the history and development of the MGF/TF
- To build and maintain a collection of documents, articles, photographs etc connected with the MGF/TF
- To produce displays of archive material at certain MGF Register events
Editor/ SF! Scribe
- To write/edit a monthly column and quarterly four page article for Safety Fast
- To write/edit any further publications such as the committee see fit to produce.
- To be a contact point for readers of Safety Fast and any other Register publication
FasTForward Editor/Writer
- To write/edit a quarterly magazine for the MGF register
- To arrange advertising for FasTForward magazine
- To maintain a database of subscribers and be responsible for collection of subscription and to keep accounts in relation
Marketing/PR
- To advertise and market the MGF Register
- To assist in advertising events and producing material in conjunction with them if required
- To Personally Represent the MGF Register to private companies and other car clubs
- To handle all public relations issues
- To solicit sponsorship for the MGF Register when necessary
Webmaster
- To build and maintain the MGF register website
- To keep articles on the website up to date and accurate
- To Publish Articles, Photographs etc to the website as and when necessary
- To maintain any Register databases, forums or other online activity
- To research any new opportunities for online activity
Technical Archivist/Advisor
- To be a person with technical knowledge of the MGF/TF able to advise members in a competent manner should queries arise and remain a contact point for them.
- To maintain a technical database for FAQ¹s and DIY guides with a view to publishing such guides in conjunction with the Webmaster or Editor.
Trophies/Competitions Secretary
- To keep safe and have knowledge of the whereabouts of all MGF Register Trophies
- To arrange or co ordinate competitions for which Trophies are awarded
- To provide incidental Trophies throughout the year for localised competitions in conjunction with the regional Representatives.
- To promote the existence of competitions and Trophies
International Liaison Officer
- To be a contact point within the MGF Register for persons overseas
- To seek out and develop overseas contacts
- To liaise with overseas contacts and report back to the committee on any issues or concerns
- To provide a regular International column and encourage articles from overseas contacts for FasTForward magazine
Regional Representatives
- To be a contact point for the MGF register in defined regions of the Country
- To arrange regular regional meetings and events
- To organise occasional national MGF Register events with assistance from the Events team
- To liaise with the Event Team on issues regardings runs/events as necessary
- To publish dates of regional events by forwarding to the webmaster
- To keep an online presence via the MGF register forum
- To optionally maintain a spearate regional website with prominent links to the MGF Register and its website
- To keep a record of regional members in order to communicate with them
- To publicise regional activities by the best means available ie:- e-mail, Safety Fast, Website, Forums etc.
The Committee is free to Draft officers to the MGF Register as and when they see fit to assist in the running of the club and/or to help with the organisation of events.
All Committee members...
- Promote and encourage membership of the MG Car Club and MGF Register
- Undertake such tasks as necessary to aid the running of events, competitions etc.
- Are helpful and friendly to all members
- Help to collect information for the Archivist and Registrar
- Have a vote on club decisions